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Project & Estimating Coordinator - Plumbing & Mechanical

Project & Estimating Coordinator - Plumbing & Mechanical

Division 15 Plumbing & Mechanical Inc.
Posted on November 07, 2019
Located in New Lowell
Job Description 

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We are looking to add an energetic, resourceful individual to our progressive team

This person will manage, coordinate and provide administration for ICI Plumbing & Mechanical Contracting construction projects in Simcoe County Region.


Working under the direction of a Project Manager(s):

· Perform all administrative duties as requested by the Project Manager(s) and required of the project, including; word processing, data entry, filing, faxing, emailing and copying.

·  Maintain good project reference on all paperwork and verbal communication.

·  Ensure all project documentation is assembled and submitted as required.

·  Ensure finished project data is of acceptable quality.

·  Ensure that Project Start Up and closeout Tasks are completed, including; Project Binder setup, Generate and issue Purchase Orders, Track contract documents, Operations Manuals, Warranties.

·  Assist with other Project Start Up Tasks as directed, including preparation of the Office and Foreman Binders and foreman’s cost allocation sheets

· Generate, manage and maintain contract binder documentation, including:

·  Subtrade awards and supplier purchases/returned contract documentation; site instructions, meeting minutes, shop drawings, pricing, invoicing, etc.  Ensure binders are maintained and updated on an ongoing basis to facilitate its use.

·  Facilitate the communication of written and verbal project information between all affected parties.

·  Monitor contract for changes to scope and price; ensure that approved changes are properly executed ie. notify all affected parties and ensure corresponding documentation reflects same.

·  Assist with monthly progress invoices, including preparation of Billing worksheets, project financial and hours forecasting

·  Work Onsite or in an office environment

·  Maintain accurate and updated to-do lists for all current tasks / projects.

·  Review and approve or resolve discrepancies on invoices and progress claims as directed by P.M.

·  Pre-review/approve jobsheets and subcontractor invoices for relevant projects to facilitate approval by Project Manager

 Estimating & Team Support

·  Pick-up and delivery of documents including tender packages, materials, and bonds/insurance packages, as  required.

·  Review bid opportunities platforms for tender opportunities and advise the President for consideration

·  Work with Estimator(s) to maintain pricing databases

·  Prepare tender requests and follow up on same

·  Preparing bid submission for tenders via email, delivery or faxing.

·  Tender tracking and client follow up

·  All filing associated with Estimating

Job requirements: 
Able to read
Customer service
Data entry
General computer skills
Microsoft office suite
Own transportation
Previous experience required
Valid drivers licence
Soft skills: 
Ability to work well in a fast-paced setting
Detail oriented
Excellent customer service skills
Problem solving skills
Strong teamwork skills
Takes initiative
Time management / organizational skills
Works independently
Works well under pressure
Term of employment: 
Competitive Salary w/ Benefits, Pension/RRSP Plan
By mail: 
5273 County Road 9
New Lowell, ON L0M 1N0
By fax: 
+1 (705) 424-0203
Position Level: